KENDRIYA VIDYALAYA SANGATHAN
18, INSTITUTIONAL AREA
SHAHEED JEET SINGH MARG
NEW DELHI –110016.

F.1-1/2005-2006/KVS(Estt-II/III)                                                                                                                                                                  Dated: 19.01.2005
 

The Principal,
All Kendriya Vidyalayas 

Sub:        Annual request transfer in respect of teaching and non-teaching staff of Kendriya Vidyalayas for the year 2005-2006 –             applications regarding. 

Madam/ Sir,

In supersession of transfer guidelines w.e.f. 7-7-2004, the new transfer guidelines have come into force w.e.f. 19-01-2005. Now, it has been decided to invite fresh applications from teaching and non-teaching staff of Vidyalayas, (excluding Principals, Vice-Principals and Supdt.) Regional Office, ZIET and ,KVS(Hqrs)  for effecting request transfers during the year 2005-2006. All are eligible to apply except those covered by clause 17 of the New Transfer Guidelines, the eligibility date being 31.3.2005 except for those serving in NER, A&N Islands, declared hard station/very hard station, Sikkim for which it is 30-06-2005.  Application format has been modified now and accordingly instructions have been revised to that extent. Hence those employees who had preferred applications for their request transfer in response to KVS (HQrs.) Circular Number F. 1-1/2004-2005-KVS (E.II/III) dated 08.07.2004 are also directed to apply afresh in the new format for request transfers for 2005-06, as the earlier application does not conform to the present requirements and they will be  rejected.  Principals are requested to ensure the same.

 2. PUBLICITY

There have been general complaints that the instructions accompanying application form are not made available to the applicants. It is made clear that the awareness of the instructions in proper perspective is necessary to fill up the application form without mistakes and with the correct code (s) wherever necessary.  Therefore, a set of three copies of this application is being sent alongwith instructions. One copy is meant for official use, another for reference in the library,  and the rest for display on the Vidyalaya Notice Board.  Principals can get them photocopied in large numbers for the use by their staff.  New transfer guidelines (3 copies) w.e.f. 19.01.2005 are also enclosed herewith for information and necessary action. The new transfer guidelines w.e.f. 19-01-2005 and the application format along with the instructions are also given on KVS website

3.          HOW TO APPLY

(i)        Eligible employees desirous of seeking transfer can prefer only one application (in quadruplicate) in the enclosed format (either for intra-station or for inter-station) i.e. they can apply for either intra or inter station transfer and not for both.

(ii)        The applications must conform to the given format both in form and content.

(iii)        No enclosure is allowed with the application except wherever specifically asked for.

(iv)       Medical Certificate in support of request on medical grounds and/ or declaration regarding employment of spouse are part of the application.  They should be obtained/recorded on the body of the form itself to avoid detachment.

(v)        Over-writing must be avoided.

 (vi)     Utmost care should be taken to fill up correct GPF/CPF No., KV code and Station codes after careful reading   of all the instructions in the prescribed columns, respectively. Wrong codes, even if filled inadvertently, may lead to wrong transfer/posting, which cannot be changed later on. 

4.                   CODE OF CONDUCT REGARDING CANVASSING OF NON-OFFICIAL /OUTSIDE INFLUENCE 

Attention of all concerned is drawn to the provision of Article 59 (27) of Education code and Rule 20 of CCS  (Conduct) Rules. The employee concerned be informed that any violation thereof shall render them liable for disciplinary action.  Canvassing in any form, Overt or Covert, direct or indirect will automatically disqualify teacher/staff from being considered for transfer and his/her name will be removed from the priority list of transfer and disciplinary action will be taken against the teacher as per CCS (CCA) Rules, 1965. 

5.             ENDORSEMENT: 

(i)           The application and declaration wherever necessary must be signed by the employee himself/herself.          Applications endorsed by spouse, parents etc for and on behalf of the employee is not acceptable and hence should not be forwarded. Medical Certificates must have the signature of Civil  Surgeon/Chief Medical Officer 

(ii)        The forwarding note must be endorsed by the Principal after satisfying himself / herself personally of the           correctness of the entries made by the applicant. It has been observed that the details furnished by the applicants are not subjected to proper verification before endorsing the forwarding note. Therefore, the Principals are requested to pay their personal attention to ensure correctness of the entries, so that wrong information does not affect prioritization. Any wrong information filled in by the applicants and duly counter signed by the Principal will attract disciplinary action against the individual as well as the counter signing authority.  This may be taken with utmost seriousness. 

5.                    SUBMISSION OF APPLICATION

 Application of the employees who are not eligible to be considered for transfer in terms of Clause 17 of the Transfer Guidelines should not be forwarded to the ROs but they should be intimated accordingly immediately along with the reasons for rejection.  Failure to do so will be taken seriously.  Advance copy of application(s) forwarded directly by the Principals will not be entertained by the Head Quarters.  Principal should forward the applications to ROs as and when received(preferably once in a week), after completing the formalities, instead of waiting for the last date.  Once the transfers are effected, request for cancellations of transfer will not be entertained.   

7.             LATE APPLICATION: 

Applications received after the stipulated dates mentioned above,  will not be considered. The applicants and the Principals should, therefore, strictly adhere to the target dates specified in para 6 above.  In order to avoid any rejection of application for want of correct information from the applicant and subsequent rectification at RO level, the applicants are requested to submit their forms well in time. 

  Yours faithfully,

(PRAGYA RICHA SRIVASTAVA)
(JOINT COMMISSIONER(ADMN & VIG.)

 Copy forwarded for information and necessary action to :- 

1.                    Asstt. Commissioner, All Regional Offices, Kendriya Vidyalaya Sangathan.  

(a)        He/She is requested to go through each set of application carefully before submission.   May send one set to KVS (Hqrs) duly completed in all respects  so as to reach by 11.03.2005. The instructions available at clause 2(ii)(b) of transfer guidelines may be followed scrupulously in the case of non-availability of ACR for any of the year indicated at serial No. 7 of application form.

(b)       May indicate entitlement points of performance as well as total/grand total there at Sl. No. 7.

(c)       Verify the application submitted by the applicant thoroughly.

(d)       Shall feed in the application form as per instructions given in the training programme organized in the first week of August 2002, for the purposes of enabling on line transfer.  The booklet distributed during the training programme may be utilized for the purpose.  For further inquiry may please contact  Sh Ranvir Singh, Education officer (Tel: 011-26857036).

(e)        In case of receipt of application on medical grounds, the same may be forwarded/verified by the Medical Board constituted at the Regional level, before adopting the procedure at (d) above.  After feeding in the data, one set of application along with Medical Certificate in original and the list of applicants, category wise separately for eligible and rejected (with reason) should be sent to the Headquarters for final verification and one to be retained by the Regional Office.  The time schedule specified at para  no.6 should be strictly adhered to. 

2.                    All Officers and Sections of KVS(HQ)

3.                    Director, ZIET, Kendriya Vidyalaya  Sangathan.    

                                                       Joint Commissioner (Admn & Vig.) 

INSTRUCTIONS FOR FILLING  UP APPLICATION FOR TRANSFER

 GENERAL 

(i)                  Transfers are regulated in a limited time-frame.  A single cancellation of transfer is enough to upset the schedule/chain and hamper the prospect of a group of needy persons getting transfer. Transfer, once effected, will not be cancelled.  The employees are dissuaded in their own interest from taking chance with the intent of obtaining cancellation later. 

(ii)                All columns must be legibly filled in Block letters using alphabetical/numerical code, wherever prescribed. No enclosures are allowed except where specifically asked for.  Medical Certificate/Declaration should be obtained/made on the appropriate page   of the application form itself.   

Name of the Vidyalaya where the employee is working presently must be expressed in Code. Present region code, present station code, present K.V. Code and shift/present office code must be filled in, from the codes given in the list of codes.  In case of Non-teaching staff, the office code/KV Code should be filled in accordance with the list of codes for office/KV Code Annexed.  

Note: Write 1 for I shift and 2 for II shift in the appropriate box. In case there is only one shift in the Vidyalaya, the teachers/staff working in these Vidyalayas will write 1 in the box provided for shift.

(iii)                        POST HELD:               These boxes  given in the Top row on the front page of the application may  be filled  in from the abbreviations given below.  

                                                                                          POST                     SUBJECT

                                                                        e.g.

Trained Graduate Teacher                  Biology                     TGT                         BIOL    

Trained Graduate Teacher                  English                      TGT                         ENGL 

Trained Graduate Teacher                  Hindi                        TGT                         HIND 

Trained Graduate Teacher                  Sanskrit                    TGT                         SANS 

Trained Graduate Teacher                  Social  Studies          TGT                         SOST 

Post  Graduate Teacher                      Biology                     PGT                         BIOL  

Post  Graduate Teacher                      Chemistry                 PGT                         CHEM 

Post  Graduate Teacher                      Physics                     PGT                         PHYS 

Post  Graduate Teacher                      Maths                       PGT                         MATH

Post  Graduate Teacher                      English                      PGT                         ENGL 

Post  Graduate Teacher                      Hindi                        PGT                         HIND 

Post  Graduate Teacher                      History                     PGT                         HIST 

Post  Graduate Teacher                      Geography               PGT                         GEOG 

Post  Graduate Teacher                      Commerce               PGT                         COMM 

Post  Graduate Teacher                      Economics               PGT                         ECON 

Post  Graduate Teacher                      Sanskrit                   PGT                         SANS 

Primary Teacher                                 PRT                        PRT                          ----- 

Head Master                                      HDM                     HDM                         ----- 

Miscellaneous                                     Drawing teacher     MSC                        DRGT 

Miscellaneous                                     Physical Edn.Tr.     MSC                        PETR 

Miscellaneous                                     Yoga teacher          MSC                       YOGA 

Miscellaneous                                     Work Exp.teacher   MSC                       WETR 

Miscellaneous                                     Music teacher          MSC                       MUST 

Non Teaching Staff                             Librarian                  NTS                         LIBR 

Non Teaching Staff                             Asstt. Supdt.            NTS                         ASPD 

Non Teaching Staff                             UDC                        NTS                         UDCL 

Non Teaching Staff                             LDC                        NTS                         LDCL                         

Non Teaching Staff                             Lab. Asstt.               NTS                         LAST 

Non Teaching Staff                             Lab Attdt.                NTS                         LATN 

Non Teaching Staff                             Senior Steno            NTS                         SRST                 

Non Teaching Staff                             Junior Steno             NTS                         JRST 

 Non Teaching Staff                            Hindi Translator        NTS                        HITR                            

Non Teaching Staff                             Staff Car Driver        NTS                         DRIV  

Non Teaching Staff                             Group ‘D’                NTS                         GRPD

Except  Primary Teachers and Head Masters/Head Mistress all others would use both the block of the boxes .  Primary Teachers and Head Masters/Head Mistress may leave the second block of boxes blank.                                                          

Sl. NO.1 : NAME 

Write full name without any prefix like SHRI/SMT/KUM.  One box is meant for one alphabet.  Add additional box, if necessary.  Leave one box blank between initials and name. 

                                                                                    e.g. Shri Ajay Kumar Ram will be written as 

 Sl.No.1(a): Please mention the title appropriately i.e. Shri/Smt./Miss               

 Sl. NO. 3 / 4 (i) & (ii)  (a)&(b): Date of Birth/Date of Appointment in the present post/ DATE OF JOINING THE PRESENT K.V./STATION (IN THE PRESENT POST)

These  columns are to be filled in Christian Era, the date followed by month and year in “DD MM YYYY” format.  For example, Third September, Nineteen Eighty Four will be written as 

(Date of appointment in the present post should exclude any service on ad-hoc contractual basis.) 

Sl. NO. 5 DETAILS OF LAST TRANSFER: 

The reason col. has to be filled in by the Code No. as detailed below:   

Code No.         Explanation 

1.                  Transfer on Surplus grounds (Excess to requirement) in Public interest due to withdrawal of post/closure of stream/K.V.

2.                  Transfer in Public interest on displacement (for accommodating the request of other teacher/staff)

3.                  Transfer in Public interest on Administrative Grounds.

4.                  On direct appointment

5.                  On promotion including selection through departmental examination.

6.                  On request transfer

7.                  On return from long leave

8.                  Other grounds

Sl. NO. 6   : GROUNDS FOR  SEEKING TRANSFER
The grounds envisaged in the transfer guidelines have been assigned Category Codes (alphabetical).  Division Codes (numerical) having entitlement points as follows:

 Note 

i)                    The above Codes are just indicative of the grounds and not to be construed as the order of priority. Applicants having more than one ground amongst the above may indicate their choices in Category Code, Division Code and Entitlement Points accordingly. 

ii)                   While calculating the period of stay, the period or periods of absence from duties exceeding 30 days (45 days in case of NE Region, Sikkim and A&N Islands) at a stretch other than on maternity leave, training or vacation is to be excluded.

 iii)                 Listed Stations as Hard/Very Hard. 

a)      List of stations declared as VERY HARD : 

 (b) List of declared Hard stations 

Sl. NO.  7  :                 To be filled up at Regional Office level as per rules.   

Sl. NO. 8.1  :              For Intra Station Transfers

Code Numbers  of five choice KVs  in the same station where you are posted  at present can be  filled in, according to your order of preference.  Sl. No. 8.2 should be left blank. 

Sl. No.  8.2        :         For inter- station transfers.

Code numbers of five choice stations can be filled in, according to your order of preference subject to the grounds chosen, choice station is permissible. Sl. No. 8.1 should be left blank.

Note:

(i)   Employees are eligible to prefer only one application in quadruplicate EITHER FOR INTRA STATION OR FOR INTER STATION. Any application found filled in for both inter and intra station transfer would  summarily be rejected.

Sl. NO.9 :        CATEGORY OF PLACE WHERE SPOUSE IS WORKING. 

The Codes prescribed are: 

Code        PARTICULARS 

01.                  Spouse working at or under orders of transfer to the station of choice, or nearby.

02.                  Spouse working at the same station where applicant is currently working.

03.                  Choice stations bear no relation to the place where spouse is  working. 

Sl. NO.10  

            In case the answers is in the affirmative write Y: Otherwise Write N. 

Sl.No.11 

In case the answers is in the affirmative write Y: Otherwise Write N. 

The Medical Certificate or declaration is to be obtained on the body of the application itself.  Only Cancer, Paralytic Stroke, Renal failure,  coronary artery disease where by-pass surgery has been actually done, Thalassaemia, Parkinsons’ disease or Motor-Neuron disease for self,  Spouse and dependent children are considered as valid for transfer on medical grounds when facilities for treatment are not available at the station of posting (duly certified by a Govt. Medical Officer not lower than the rank of a Civil Surgeon). 

Sl. NO.12 :            TYPE OF DISEASES: 

            Please refer to clause 9,Annexure ‘A’ of new transfer guidelines w.e.f. 19.01.2005.  

CODE                     TYPE OF DISEASE 

            CN                           CANCER

                PS                            PARALYTIC STROKE

                RF                            RENAL FAILURE               

                CA                           CORONARY ARTERY DISEASE WHERE BYPASS
                                 SURGERY HAS BEEN ACTUALLY  DONE

                TS                            THALASSAEMIA

                PK                            PARKINSONS’ DISEASE

MN                          MOTOR-NEURON DISEASE
                OD                           ANY  OTHER DISEASE AS SPECIFIED UNDER CLAUSE 9 ANNEXURE ‘A’ (viii) 

Sl. NO.13 : RELATIONSHIP           

This column is applicable where transfer is sought on Medical Grounds and Sl.No. 11 and 12 are also filled in.  The relationship of the patient with the applicant should be indicated in the following Codes: 

                        SF                    -           Self

                        SP                    -           Spouse

                        CH                   -           Dependent Children                       

PHYSICALLY HANDICAPPED- Explanation 

Transfer of employees with visual and Orthopaedic disabilities, provided they fulfill the following conditions: 

(a)       Blind Employees having vision less than 3/60 or field vision less than 10 both the eyes as certified by the Head of the Ophthalmologic Department of Government Civil Hospital. 

(b)       Orthopaedically handicapped employee who has a minimum of 40% permanent partial disability of either upper or lower limbs or 50% permanent partial disability of both upper and lower limbs together, as certified by the Head of Orthopaedics Department of a Government Civil Hospital according to the standards contained in the manual for Orthopaedic Surgeon in Evaluating Permanent Physical Impairment brought out by the American Academy of Orthopaedic Surgeons,  USA and published by Artificial Limbs Manufacturing Corporation of India, Kanpur. 

Sl.No. 14 & 15.   Mutual Transfer           

Mutual transfer is permissible within the same category (Post/subject).  Please specify the name of the counterpart, KV code/station code in which he/she is working, post/subject without fail. It may also be ensured that whether your counterpart also has applied for mutual transfer specifying your particulars correctly, so that, it can be considered as per rules.  It is also necessary that none of you (you or your counterpart) should be working as a surplus teacher/staff in the Vidyalaya.   In such a situation mutual transfer will not be feasible. 

Sl No.16:
This column is applicable only for spouse of Principal and Chairman,VMC,KV. Others need not fill up this column. 

REGION WISE LIST OF KENDRIYA VIDYALAYA